Member Hall Rental
Information

All rentals require the completion of a rental contract, and a $500 security/clean-up deposit must be paid.  There is no rental fee to Association members for member retirement parties; however, the hall must be reserved in advance and the security/cleanup fee paid. A member in good standing may, without charge (except for security/cleanup deposit) rent the hall for personal use, up to two times total for Friday and/or Saturday rentals per calendar year. Sunday through Thursday, courtesy rentals are not limited in number. The member is still required to provide a $500 security/clean-up deposit. For third or subsequent Friday/Saturday rentals within the same calendar year, the non-member rate will be charged (see attached flyer). Exceptions can be made by the Board of Directors. The renting member must be present for the entire time of the rental, including setup and cleanup. If the renting member cannot be present for any part of the event, arrangements must be made with a hall manager to cover the time.

 

Maximum occupancy for rentals is 300 people.  The reserving member will at the time of reservation, pay a cleaning deposit of $500.00.  A cleaning deposit is required at the time of reservation. The cleaning deposit will be refunded if the following conditions are met:

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• Putting away all tables, chairs, and supplies. 

• Sweep and mop floors, including the restrooms.

• All trash cans will be emptied and taken to the dumpster. New trash bags will be placed in the cans.

• If the kitchen is used, it is to be cleaned; all utensils, pots and pans, counter tops, stove, refrigerator, etc. are to be washed, and the floor swept and mopped.

• Members may elect to have one of the hall managers do the clean-up and forfeit $200.00 of the deposit.

 

Persons renting the facilities of the Prince William County Police Association will be held liable for any damages sustained directly or indirectly to the premises as a result of their function.  Any damage will be immediately reported to a hall manager.

 

Member hall reservations are for the hall only and do not include the lounge area. Member hall reservations do not include the use of the projection television system. Use of the projection system may be arranged with the hall manager; however, there may be a fee to have a member present to run the system.

 

Lounge:

The member lounge and outdoor patio areas are not available for reservations or rentals; they are always available to all members in good standing. To ensure that sufficient supplies are on hand, members wishing to use the lounge for gatherings need to notify the hall manager in advance. The notice will also allow the hall manager to notify the notifying member of any conflicts in lounge or hall scheduling.

 

Hall Rental Details:

We have 33 round tables (5 feet).

We have six 8 foot tables and eight 6 foot tables.

And plenty of metal folding chairs.

 

You have access to the kitchen (would need to be cleaned)

We have an industrial commercial ice maker.

Outside caterers are welcome.

 

Nothing can be taped to the walls… decorations would have to be free-standing.

 

We allow beer and wine to be served under our license. If liquor will be served, then an ABC Banquet License must be obtained.  

 

We have neighbors very close to the hall, so we ask that the music is not “too” loud, for noise complaints.

 

Any food or trash must be taken out to our dumpster.

 

We have approximately 66 parking spaces.  We kindly request that no one park along the long driveway; overflow parking is available at the top of the hill.

 

The date cannot be reserved until a contract is signed and a deposit (cash/check) is received.

 

If you’d like to proceed, send a request to PWCPAhall@gmail.com with the date and time of the event, and if available, a contract will be sent to you.